Job Applicant Privacy Notice

WHO WE ARE

Beyondsoft Consulting Inc., is a leading business IT and consulting company that provides outsourced, high-quality, IT services to support customers with their technology needs. These services include AI, cloud, analytics, business process management, custom software solutions, test automation, digital engineering, robotic automation for data center operations, Salesforce Services, and other digital transformation services. Our talented team of professionals includes experts across a diverse range of technology specialties who thrive on innovation and pushing the bounds of technology.

Beyondsoft, along with its parent and affiliated companies, consists of 30,000+ professionals across 15 countries. We are set up to serve our customers with on-shore, off-shore and near-shore delivery. Our team has partnered with some of the best names in technology to develop world-class solutions. Beyondsoft is committed to its employees and to making Beyondsoft a great place to work. We take pride in offering competitive compensation and benefits along with a company culture that embodies continuous learning and growth with a dedicated focus on employee satisfaction and work-life balance. Our goal at Beyondsoft is to recruit excellent talent to join our team. To achieve this goal, Beyondsoft collects and processes Personal Information (defined below) about job applicants.  

This Privacy Notice (“Notice”) applies to Personal Information of job applicants processed by Beyondsoft, whether submitted through a third-party job search/or recruitment service, a recruiter, or our Career Opportunities portal on our website. 

WHAT IS PERSONAL INFORMATION?

“Personal Information” means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person. Under specific laws, personal information may include any information relating to a household.

ABOUT THE ONLINE APPLICATION PROCESS

You can apply for most open positions with Beyondsoft via the Career Opportunities portal on our website that is powered by iCIMS, a third party applicant tracking system provider. We also provide you an option to connect with us to receive updates on jobs and invitations to future events. Connecting with us in this way is voluntary and is not required to apply for any position.

You may be able to apply for certain open positions via LinkedIn by selecting the “inEasyApply” button, where the LinkedIn platform submits your profile information and résumé on your behalf, using information stored on its platform. Please note that Beyondsoft does not control LinkedIn’s privacy practices, and any personal information collected and stored by LinkedIn is governed by LinkedIn’s privacy policy. Once Beyondsoft receives information you submit through LinkedIn, Beyondsoft will handle that information in accordance with this Noitce. We encourage you to review LinkedIn’s privacy policy, which is available at https://www.linkedin.com/legal/privacy-policy. 

INFORMATION WE COLLECT

When you apply for an open position with Beyondsoft, we collect contact information such as your name, email address, and phone number. We invite you to submit your resume directly from your computer or optionally, through common resume upload options such as Google Drive, Dropbox, or OneDrive; if you use one of the these options, Beyondsoft accesses only the file you select.

We collect additional Personal Information when you update your iCIMS account. Personal Information collected includes address, cover letter, eligibility to work in the United States, work authorization sponsorship requirements, previous employment at Beyondsoft, and whether you are related to a current Beyondsoft employee. You can link your LinkedIn, Google, or Facebook account to iCIMS at any time. Linking an account is optional and is not required to apply; if you choose to link one, we import information from that profile details, education, and work history, to help keep your candidate profile current, and you can unlink the account at any time. We collect additional information at various stages of the recruitment process, either online, or by communicating through email, telephone, social media, chat, video conference or in-person interviews. The categories of Personal Information collected are:

  • Contact information.
  • Resume.
  • Education.
  • Work experience and past compensation (where permitted by applicable law).
  • Professional certifications and licenses.
  • Skills.
  • Attributes (e.g., job-related attributes you choose to share).
  • Job-related qualifications.
  • Preferences (e.g., job type, location, and salary preferences).
  • Social media accounts (only profiles you choose to link or provide).
  • Other information pertinent to a job application.
  • Electronic/digital signature.

Where required or permitted by law, if you are applying for a position in the United States, we invite you to participate in an EEOC Voluntary Self-Identification survey and notify you of your rights pursuant to federal labor laws. Participation in this survey is voluntary and declining to participate will not affect your application. If you choose to participate, we will collect the following categories of Personal Information:

  • Gender.
  • Race.
  • Ethnicity.
  • National origin.
  • Other demographic information.

Where data protection laws such as the EU General Data Protection Regulation apply, we process your Personal Information as described above according to one or more of the following lawful bases, depending on each specific context and the types of Personal Information concerned:

  • Processing in our legitimate interests (not superseded by your rights) of operating a business, including recruiting talent to fill vacant positions.
  • Processing as necessary to comply with legal obligations.
  • In the event that you are hired, we process as necessary to establish and fulfill a contract of employment with you.

California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020 (“CPRA”):

As required by the California Consumer Privacy Act as mended by the (CCPA”), we also specifically note the categories of Personal Information we have collected from applicants who are California residents in the preceding 12 months and which we will continue to collect from such individuals under this Notice. We collect this Personal Information from you, from recruiters and staffing agencies, from your references, from background-check providers where permitted by law, and from third-party platforms that you choose to link to your application. These categories of Personal Information are:

  • Identifiers such as a real name, alias, postal address, email address, unique personal or online identifier, Internet Protocol address, account name, Social Security number, driver’s license or passport number, and other similar identifiers.
  • Signature, physical characteristics, state identification card number, education, and employment or employment history; and, only if you are hired, insurance policy number, bank account number, corporate credit card number (if one is issued to you), and medical or health insurance information.
  • Characteristics of protected classifications under California or federal law, such as race, religion, sex, gender, information related to military or veteran status, national origin, languages used, disability, age, and other characteristics of protected classifications as they apply to particular situations; request for family care or medical leave are collected only if you are hired.
  • Professional or employment-related information.

We use cookies and other similar technologies to collect certain technical and usage information. For more information about the cookies used on our website and how we manage them. please see our Privacy Policy. 

HOW WE USE COLLECTED INFORMATION

We collect and process Personal Information for recruitment purposes, including information that helps us manage applications and determine how you meet our organizational and job role selection criteria. We communicate with you about your application including requests for additional information, interviews, and notifications regarding the process. We also assess your qualifications against the job criteria of job postings for the areas of interest selected as those opportunities arise.

We also process Personal Information as necessary to comply with applicable law. We collect Personal Information from the following sources: (a) you, including the information you provide as part of your application, (b) recruiters, staffing agencies, and job boards; (c) references you identify, (d) background-check or verification providers, with notice to you and your consent where required by applicable law; and (e) accounts you choose to link to your application. We may verify infomration provided, such as your educational qualifications or references. Linking a social media account, URL, or other website to yoru application is optional; if you choose to do so, Beyondsoft collects only the information from the accounts or URLs you choose to link or provide.

HOW YOUR PERSONAL INFORMATION IS SHARED

We may share your Personal Information with the following types of recipients:

  • Beyondsoft affiliates, and Beyondsoft employees, contractors, and customers involved in a specific job posting, only as needed to evaluate your application for that role.
  • Third-party service providers. We use iCIMs as our application tracking provider to host our online recruitment process. Where Personal Information is transferred internationally, we and our service providers rely on appropriate transfer safeguards, such as the EU-U.S. Data Privacy Framework or Standard Contractual Clauses, as applicable. In addition, we use third-party service providers for services like cloud hosting, analytics, or other technical tools. These service providers only process your information as directed by us. We do not sell your Personal Information to third parties or share it for cross-context behavioral advertising.
  • Third-party platforms. We connect with third-party platforms such as LinkedIn, Google and Facebook, where you have independently established an account and provided your Personal Information. We share your information with LinkedIn, Google, or Facebook only when you choose to link your account on that platform to your application. The processing of your Personal Information by these third-party platforms is governed by those platforms’ own privacy policies, not this Notice. We encourage you to review those privacy policies before linking an account. 
  • Law enforcement or regulatory authorities, government agencies, courts of law or other third parties, but only where required by law or where necessary to protect the rights, property, or safety of Beyondsoft, our applicants, employees, or others, or to establish, exercise, or defend legal claims. 

STORAGE OF PERSONAL INFORMATION

Your Personal Information is stored primarily in the United States by Beyondsoft and its service provider iCIMs, and may also be accessed or stored in the following countries where Beyondsoft’s affiliates and service providers operate, Canada, Spain, India, Korea, China, Japan, Singapore, Malaysia, and Australia, whether in the cloud, our servers, the servers of our affiliates or service providers. Where we transfer Personal Information from the European Economic Area, the United Kingdom, or Switzerland to the United States or other countries, we protect those transfers with appropriate safeguards, such as the Standard Contractual Clauses approved by the European Commission (and the UK and Swiss equivalents) or other lawful transfer mechanisms. You may request more information about these safeguards by contacting us as described in the Contact Us section below.

SECURITY OF YOUR PERSONAL INFORMATION

We use technical and organizational measures to protect the Personal Information that we store, transmit, or otherwise process against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These safeguards include, for example, access controls that limit who can see your information, encryption where appropriate, and oversight of the service providers that help us operate our recruitment systems. We regularly consider appropriate new security technology and methods as we maintain and develop our software and systems. You can help protect your account by using a strong, unique password and not sharing it with anyone. While we work hard to keep your information safe, no system or method of transmission or storage is completely secure. If you suspect that someone has accessed your account without your permission, please contact us using the details in the Contact Us section below. 

DATA RETENTION

We retain your Personal Information for as long as needed for recruitment purposes and to meet our legal obligations, including recordkeeping requirements under U.S. employment and affirmative action laws, which may require us to keep applicant records after the application and selection process is finalized for each position posted. In setting retention periods, we consider the purposes for which the information was collected, whether the position remains open or you may be considered for other roles, applicable legal and regulatory recordkeeping requirements, and the need to establish, exercise, or defend legal claims. When your Personal Information is no longer needed for these purposes, we delete it or de-identify it. You may ask us at any time to remove you from consideration for future roles by contacting us using the details provided at the end of this Notice. Beyondsoft uses iCIMS, which powers our Career Opportunities portal, and other service providers to process and store the information you submit through the online recruitment process on Beyondsoft’s behalf, including to help us meet our recordkeeping obligations. These service providers retain your information only as directed by Beyondsoft and in accordance with this Notice. Where a third-party platform you choose to use, such as a job board or a linked social media account, collects or retains your Personal Information independently of Beyondsoft, that platform’s own privacy policy governs its handling of your information, and we encourage you to review it. In the event you are selected and enter an employment agreement, your Personal Information is retained further and becomes part of your employment file and profile. 

YOUR RIGHTS

We rely upon you to update your personal profile online and keep your information up to date. We also enable you to manage your notifications. If you have any questions in relation to your Personal Information, we invite you to submit your inquiry to us via the contact information provided at the end of this Privacy Notice.

Depending on your residency, you may have certain rights that you may exercise in relation to your Personal Information, subject to applicable lawful exemptions. Where the EU General Data Protection Regulation (“GDPR”) the UK GDPR, or the Swise Federal Act on Data Protection applies, your rights consist of:

  1. The right to be informed.
  2. The right of access.
  3. The right to rectification.
  4. The right to erasure.
  5. The right to restrict processing.
  6. The right to data portability.
  7. The right to object.
  8. The right not to be subject to a decision based solely on automated processing, including profiling, that produces legal or similarly significant effects concerning you.

California residents: If you are a California resident, the CCPA, as amended by the CPRA, provides you with the following rights with respect to your Personal Information, subject to certain exceptions: the right to know what Personal Information we collect, use, and disclose about you and to access specific pieces of that information; the right to request deletion of your Personal Information; the right to correct inaccurate Personal Information; the right to opt out of the sale of your Personal Information or its sharing for cross-context behavioral advertising (although, as noted above, we do not sell your Personal Information); the right to limit our use and disclosure of your sensitive personal information to the purposes permitted by the CCPA; and the right not to be discriminated or retaliated against for exercising any of these rights. 

Residents of other jurisdictions: Depending on where you live, other applicable data protection laws, including the privacy laws of other U.S. states and of other countries, may give you similar rights, such as the right to access, correct, delete, or obtain a copy of your Personal Information, to opt out of certain processing, or to withdraw your consent where our processing is based on consent. 

How to exercise your rights: To exercise any of the rights described above, please submit a request using the email address, telephone number, or online form listed in the Contact Us section below. To protect your Personal Information, BCI will take reasonable steps to verify your identity before responding, which may include asking you to provide information that matches the information we already hold about you. You may designate an authorized agent to submit a request on your behalf; we may require the agent to provide proof of your written authorization and may ask you to verify your identity directly with us. We will respond to your request within the time period required by applicable law. If we decline to take action on your request, we will explain our reasons and, where applicable law provides a right to appeal, tell you how to appeal our decision. 

You may also have a right to lodge a complaint with a supervisory authority or other regulatory agency if you believe that we have violated any of the rights concerning personal data about you. You are not required to contact us before doing so, but we welcome the opportunity to address your concerns directly if you choose to reach out to us first. You may also contact us with your Personal Information inquiries or for assistance in modifying or updating your Personal Information and to exercise your rights. Our contact details are provided in the Contact Us section below.  

CONTACT US

Inquiries, including requests to exercise the privacy rights described in this Notice, may be made through any of the following means:

  • EMAIL: bci_privacysupport@us.beyondsoft.com
  • PHONE: 888.601.0618
  • ONLINE FORM: Submitting a request through our interactive Contact Us webform here.
  • WRITING: Beyondsoft Consulting Inc., Attention: Legal Department, 2010 156th Avenue NE, Suite 301, Bellevue, Washington, USA, 98007

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